Republic of the Philippines
Republic of the Philippines
EMBASSY OF THE PHILIPPINES
CANBERRA, AUSTRALIA
1 Moonah Place, Yarralumla, ACT 2600, Australia

Advisory on New Dates of Mobile Consular Mission in Vanuatu, 21-22 October 2023

/ advisory

27 September 2023 - The Embassy of the Philippines in Canberra informs the Filipino community in Vanuatu that the mobile consular mission originally scheduled on 30 September to 01 October 2023 is canceled and will be held instead on 21 to 22 October 2023. The Embassy delegation is not able to proceed to Vanuatu as planned due to the cancellation of flights by Air Vanuatu.

The Mission will serve passport applicants, administer the oath of allegiance to petitioners for dual citizenship who have received approval letters from the Embassy, and conduct overseas voting registration for the 2025 Philippine elections.

Passport Application

Passport applicants are requested to send an email on or before 12 October 2023 to mobilemission@philembassy.org.au with the following details:

  1. Subject: Vanuatu Consular Mission
  2. Attachments:
    • Completely filled-up application form (Form will be emailed to the applicant); and
    • Scanned copy of passport data page
    • Copy of visa in Vanuatu
    • For new applicants and applicants with expired or lost passports, PSA/NSO birth certificate

The Embassy will pre-process the email requests and will send email replies. Those who are cleared will be provided their appointment schedule by email. Those who need to submit additional documents will also be informed by email.

Dual Citizenship

Please visit https://philembassy.org.au/consular/dual-citizenship for the complete list of requirements. Only those who have received approval letters from the Consul General and have confirmed appointments will be allowed to take the oath during the mobile mission. Please note that the Embassy’s auto-reply for all emails is not a confirmation of your appointment for the oath-taking ceremony.

It is your personal responsibility to make sure that your application has been received and that you have been scheduled for the oath-taking ceremony.

Please send an email to mobilemission@philembassy.org.au on or before 12 October 2023 (subject : Vanuatu Consular Mission) and attach a copy of the approval letter from the Consul General to book an appointment for oath-taking.

The Embassy will pre-process the email requests and will send email replies. Those who are cleared will be provided their appointment schedule by email. Those who need to submit additional documents will also be informed by email.

All dual citizenship applicants who wish to apply for Philippine passports must also send a separate email to mobilemission@philembassy.org.au as mentioned in the above section for passports. Reacquisition/retention of Philippine citizenship which is completed through oath-taking before a consular official must be conducted prior to appearance for passport encoding.

Filipinos who have acquired Vanuatu or Australian citizenship through naturalization have lost their Philippine citizenship. They are not allowed to apply for a Philippine passport until they have reacquired/retained their Philippine citizenship under the Philippine Republic Act 9225 (Citizenship Retention and Re-acquisition Act of 2003).

The mobile mission is unable to accommodate dual citizen oath-takers who wish to avail of passport services but have not secured appointments for passport applications.

For further queries, please email mobilemission@philembassy.org.au. All queries will only be responded to via this email address.

Overseas Voting Registration

Overseas voting applicants are requested to send an email on or before 12 October 2023 to oav@philembassy.org.au with the following details:

  1. Subject: Vanuatu Consular Mission
  2. Attachments:
    • Scanned copy of valid passport’s data page or other acceptable unexpired Philippine IDs.
The Embassy will pre-process the email requests and will send email replies. Those who are cleared will be provided their appointment schedule by email. Those who need to submit additional documents will also be informed by email.

If you don’t have a valid passport, other acceptable Philippine IDs are as follows:

      • National identification (ID) card under the Philippine Identification System (PhilSys);
      • Postal ID card;
      • PWD ID Card;
      • Senior Citizen's ID card;
      • Driver's license;
      • NBI clearance;
      • Passport;
      • SSS/GSIS or other UMID ID card;
      • Integrated Bar of the Philippines (IBP) ID card; or
      • License issued by the Professional Regulatory Commission (PRC).

For more information, applicants may wish to visit this link:
https://philembassy.org.au/latest/advisory/notice-of-resumption-of-continuing-overseas-voter-registration-and-election

IMPORTANT REMINDERS
  • Applicants are also reminded to read and understand all the documentary requirements for the consular service they want to avail of.
  • Each applicant is required to bring the original version of all required documents plus one photocopy of each document at the Mobile Consular Mission venue. Failure to bring all required original documents and photocopies may cause delay or denial of the service. Photocopying services are not available.
  • Cash payment in Australian dollars, as follows:
    •       Passport fee - A$108 per applicant
          Lost Passport fee - A$270 per applicant

  • For passport applicants:
    • During the date of the appointment, applicants are reminded to bring the original and one photocopy of all documents that they are asked to submit. Personal appearance is required for all passport applicants. Minors must be accompanied by the parents, especially the mother.
    • Applicants are required to wear decent clothing for passport photo capture. Per Philippine passport guidelines, pieces of jewelry, eyeglasses, artificial eyelashes, piercings and contact lenses, plunging necklines, sleeveless clothing, see-through tops, and the like are not allowed during photo capturing.
    • The list of documentary requirements can be found by clicking the appropriate links below:

    For Adult Applicants (18 years old and above)

    For Minor Applicants (below 18 years old)

    The Embassy assumes no responsibility for any delay, loss or damage in the mail or while the documents are in custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

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